Control Panel, Standard Dialogs and Functions

When a club or association administrator logs into the website, the system places a special Control Panel option at the end of the menu (or along the top left edge of the screen, depending on the template you are using.) Clicking this option displays a screen similar to the following:

Control Panel Screen

The Control Panel is where an administrator manages every aspect of the organization’s operations. It has six sections, five of them representing the major categories of “things” that clubs and associations need to manage:

  • People, including members and non-members;
  • Website, including areas for the public and members-only;
  • Money, including transactions, payments and credits;
  • Club, including basic club information, administrators, titles, etc. This section also allows you configure chapters, districts and regions if they apply to your organization. Note that this keyword will be the same as the keyword you specified for your organization (“Association”, “Society”, etc.)
  • Communications, including emailings to members and non-members.
  • Support, listing the support resources available to club and association administrators.

(For ClubExpress customers that are Aging-in-Place Villages, a Services section appears between People and Website, It includes much of the special functionality added for Villages that are part of the Village-to-Village Network. For more information, see Aging-in-Place Villages.)

Each of the first five sections has the following three panels:

  • Admin Functions, showing the databases and reports for that category;
  • Website Modules, listing the enabled modules for that category
  • Setup, listing the various configuration functions that are used once when your website/database is first configured;

At the top of the Control Panel is a membership summary, showing how many active, pending and expired members in the database.

Websites are built from a combination of built-in functions, custom web pages and photo albums (as well as the home page, and the built-in admin screens to manage a member’s personal profile and the Control Panel.) Individual functions can be enabled or disabled; if a function is enabled, it can be placed on the menu for all site users or for members only, or left off the menu and accessed via a link on another page.

Functions have a “user” side, available to members and sometimes also to non-members. Most functions also have an “admin” side to configure that function. This admin side is accessible in two ways:

When the Website Modules panel is in Edit Mode (where the panel says "Switch to View Mode"), and

Via the pencil icon in the Page Tools Widget, floating on the right side of the website and accessible to club administrators and that function’s coordinators only from any page in the function.

Show Notices

Show Notices Icon

Select Show Notices to show recent ClubExpress notices.

Show Notices

New notices will appear in the panel. If there are no new notices, select the available link to read old notices.

Select Hide Notices to collapse the panel.

Note: Notices are only visible to administrators; coordinators will not see notices.

Configure

Configure Icon

Select Configure to show the Configure pop-up dialog.

Configure Popup Screen

Use this option to assign coordinators, enable and disable website modules, and configure active module settings including its title, menu text, visibility, and whether it’s active or not..

Subgroups: If your club or association has subgroups, you can define subgroup-specific coordinators for the Committees, Documents, Event Calendar and Discussion Forums module. The screen above will have an additional column showing the subgroup at which each coordinator is defined.

View Mode

Website Module View Mode

The default view for the modules listed in the Website Modules panel is Edit Mode. In Edit Mode, selecting the module link will take you to the admin side of the module. Select Switch to View Mode to switch to View Mode. In View Mode, selecting the module link will take you to the user side of the module.

Note: Some modules do not have an admin side and will only display in the Website Modules panel in View Mode, for example Chat and Meets (used with the Mobile App). Once you have enabled those modules, be sure to select Switch to View Mode in order to access the item.

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