The admin side of the Mileage Log module is accessed in the usual way, by clicking the Admin (pencil) icon on the floating Page Tools widget, or by selecting Control Panel – Club – Admin Functions – Mileage Log. The following screen is shown:
Information in the Mileage Log module is updated by ride leaders, who need to be configured as module coordinators. This is done in the Control Panel by clicking the standard Coordinators icon.
This screen shows a list of rides in specified categories and going back the specified number of days. Ride leaders can click the Edit (pencil) icon to update the information for that ride. A screen similar to the following is displayed:
The left column lists the active members of the club. The right column lists those members who participated in the ride. To move one or more members from the left to the right, click a name on the left, specify the number of miles that person rode, and whether he or she served as a ride leader. Click the right-pointing arrow. If an entry was made in error, select it on the right and click the left-pointing arrow to remove that person.
Some clubs also report on miles ridden from home to the ride start and from the ride finish back home. If members report this information and if the club collects it, you can optionally track these home miles as well.
Some clubs provide a mileage “bonus” for the ride leader. If this option is enabled, these miles will be added automatically when the ride leader box is checked.
On the left side you can also [Shift-click] to select a contiguous range of members, or [Ctrl-click] (on a Mac, use [Command-click] ) to select multiple entries that are not contiguous. The Miles setting will be retained through each cycle as you select people through the member list.
New entries are added to the Participant list at the end. Click the Sort button to resort the list to verify who has been added and who still needs to be added.
Click the Save button to record these participants, their mileage, and their leader status, or Cancel to close the dialog without recording this information.
Ride participants may not have pre-registered for the event. When you click Save, the system will add anyone who did not pre-register to the registration list for the event, so that this information is also displayed in their event history.