Your Website Functions
In the Member Profile, the Website Functions allow you to edit or update:
- Interests - let other members know what expertise and interests you have within your club
- Photo Albums - upload photos and organize them into personal photo albums
- Edit Photo Album Content - add and edit photos in photo albums
- Download Bank - view any documents in your download bank
If your organization has enabled the Interests function, this choice will be shown on the menu. It allows you to register your affiliation or expertise in various club or association programs or topics of interest to members. When you click the Interests choice, you will see a screen similar to the following:
Interests are organized into categories. Each interest has a checkbox and your current interests will be checked. In general, you can check or uncheck as many interests as you wish but clubs also have the option to limit how many interests can be checked within each category. To clear the slate and start over, click the Uncheck All link at the top of the list.
When you have finished, click Save or Cancel to return to the Member Profile screen.
Administrators can also configure this screen to be included as part of the Member Signup Wizard. Go to Control Panel – Membership Wizard Setup and check the appropriate boxes.
If your club or association has enabled member-level photo albums, the Photo Albums choice will be visible. This option allows you to create website albums and upload hi-res digital photos into them. A club administrator can also place these photos on club-level photo albums.
Do not use this option for your member Directory photo. Instead, that photo should be uploaded on the Profile – Member Directory screen.
When you select this option, you will see a screen similar to the following:
The grid shows photo albums that you have created, perhaps built around a specific event or project. The grid shows the title and status for each photo album.
Note that the practical size limit for each photo album is 300 photos. If you have more photos you want to display, spread them across multiple albums.
Click the Add Photo Album button to create a new photo album. You will see the following popup dialog:
Specify the album name and text that can be used if the album is placed on the menu (which is often shorter.) You can also specify whether the album will be available to all website visitors or whether it should only be visible to members.
The album is initially hidden, to allow you to add photos and introductory text to it; when you are ready, click back to this screen using the Configure link to make the album visible.
You can also enter a short description.
Subgroups: If you belong to any subgroups, you have the option of linking this album and any photos added to it to one of those subgroups. If you do, only photos that are linked to the same subgroup can be added. If you don’t, the album will be linked to your membership only, and any photos can be added.
Click Save or Cancel to return to the Photo Album Manager screen.
The following options are available in the Maintain column:
Icon | Description |
---|---|
(Edit) | Click the Edit Content icon to manage the photos placed on the album, as well as a detailed description of the album. |
(View) | Click the View icon to display the photo album, even if it’s not on the menu. |
(Coordinators) | Click the Manage Coordinators icon to add one or more coordinators who have administrative rights over this album. |
(Configure) | Click the EditConfiguration icon to display dialog allowing you to change name, menu text, category and visibility. |
(Long Desc.) | Click the Long Description icon to display the advanced content editor, allowing you to create a more detailed description of the album. With this editor, you have full control over fonts, alignment, styles and other powerful HTML options; you can even add photos and other graphics. |
(Delete) | Click the Delete icon to drop the album. You will be asked to confirm this action, which cannot be reversed; the album is completely deleted. Note however that any photos placed on the album are not deleted; they are still stored in your website and can be placed on other albums or pages. |
When you click Edit you will see a screen similar to the following:
This screen shows the photos uploaded to the album. For each photo, the following options are available:
Icon | Description |
---|---|
(Edit) | Click the pencil (Edit) icon to display a popup dialog showing the information saved with the photo. You can modify all the information saved with the photo. Click Save or Cancel to return to the Edit Photo Album screen. |
(Delete) | Click the Delete icon to remove the photo from this album. It remains in the photo manager to be used on other photo albums. You will be prompted to confirm this action. |
Click this button to add photos to the album that have already been uploaded. You will see a dialog similar to the following:
Enter text from the photo title and/or one or more tags, and click the Show Photos button to display a list of photos matching these criteria You can also select tags from the master tag list. As you click on a photo, a preview is shown in the right panel. You can also [Shift-Click] and [Ctrl-Click] to select multiple photos at a time, but the preview panel will only show the first selected photo in the list.
Note: You may add a maximum of five (5) tags to any single photo.
Subgroups: If the photo album is linked to one of your subgroups, you will only be able to select photos that are linked to the same subgroup.
Click the Select button to add the selected photo(s) to the album, or Cancel to close the dialog without adding photos.
Select this option to upload multiple photos and place them all on your album. You will see the following dialog:
Click the Select Files button to display a standard File Open dialog. Navigate to the folder containing the photos you want to upload. Click the first photo then use [Shift-Click] to select a contiguous set of photos or [Ctrl-Click] to select discontiguous photos. You can only upload photos from one folder at a time.
When you click the Open button you will see a list of selected photos, sorted by their original filename. If you see photos in the list that you don’t want to upload, click the Remove link to remove them from the list.
You can specify a title, caption, photographer, date taken, and tags that will be applied to all photos. Once they have been uploaded, you might want to edit each photo to individualize the titles and captions.
When you click Save, all the selected photos will be uploaded to the website and placed in your album. The screen will reposition to display a progress bar. Click Cancel to close the dialog without uploading.
Subgroups: If the photo album is linked to one of your subgroups, any photos uploaded into that album will be linked to the same subgroup.
Note that you should not attempt to upload more than 100 photos into an album at a time.
Note: Only upload photos that you have the right to upload (i.e. you hold the copyright or the copyright holder has granted permission for the photo to be uploaded.) If you upload photos without permission of the copyright holder, you run the risk of being sued for unauthorized use of copyrighted material.
Select this option to upload a single photo and place it on the album. You will see the following dialog:
Click the Browse button to browse to a photo on your local hard disk. You can also specify a title, caption, photographer, date taken, and one or more descriptive tags.
Tags are used to index and reference photos. Enter tags into the text box, one per line. Your club has also created “master” tags that may be appropriate for your photo. Click Select Master Tags to add one or more of these tags to your photo.
Note: You may add a maximum of five (5) tags to any single photo.
Click Save to upload your photo and add it to the page or Cancel to close the dialog without saving.
When the photo is uploaded, the system checks its size. Large photos are saved in three resolutions:
- Original resolution, uncompressed
- Screen size (longest dimension is 450 pixels)
- Thumbnail size (longest dimension is 120 pixels)
Photos that are smaller than the screen size are only saved in two resolutions.
Check the Allow Hi-Res Download box to allow members to download an original high-resolution copy of the image. A special button is displayed in the popup photo viewer. Note that this button is never shown to the public, only to members and then only if the box is checked. Note also that users can still right click the lo-res screen size version and save it; there is no way to stop this.
Subgroups: If the photo album is linked to one of your subgroups, any photos uploaded into that album will be linked to the same subgroup.
This button shows the standard ClubExpress sequence dialog, allowing you to reorder the photos on the album. Note the first photo in the list is used for album preview.
Click the Configure Album button to modify the album title, menu text, and visibility. You will see the Photo Album Configuration dialog.
Click the Album Description button to modify the preamble text placed at the top of the album. You will see the advanced content editor dialog.
When the Collectibles and Member Directory modules are both enabled, a new link appears in the section Your Website Functions in the Member Profile.
Clicking this link displays a screen similar to the following:
To learn more about Collectibles, see Collectibles
If your club or association has enabled the online Storefront function, and if you have purchased digital files, click this link to see a list of these files for downloading. You will see a screen similar to the following:
Click the double-arrow character on the left to view details of each document. Click the Download link to download the document. The Edit link will only appear for administrators; it allows them to update the properties of the document, including its status and expiration date.
Click the Clear button to remove from the list all documents that have been downloaded at least once or that can no longer be downloaded because they have expired.
There is also an option to download readers for common file formats. Click Return to Previous Page to return to the Profile screen.