Resource Scheduling

The Resource Scheduling module allows clubs and associations to define resources that can be rented or reserved by members. This module is suitable for many different types of clubs:

• Tennis clubs that allow members to reserve a tennis court;
• Sailing and yacht clubs or canoe/kayak clubs, with a fleet of boats that members can rent;
• Ski clubs with a lodge where members and their family can rent rooms;
• Clubs with a clubhouse that includes meeting or banquet rooms;
• Etc.

Resources can be rented hourly, in 15, 30, or 60 minute increment, daily (such as for a sail boat or canoe), or overnight (such as for a ski lodge room).

Each resource can have different properties and rental rules. The club can define a setup period before the reservation starts and a cleanup period for after the reservation finishes. Resources can have different fees at different times of the day, week, month, or year. Clubs can define a resource setup fee and different fees for members and non-members. Resources can also have blocks of time where the resource is not available, perhaps for maintenance or repairs.

Reservations operate using a Shopping Cart metaphor. A reservation can include more than one resource reserved at the same or at different times. The check-out process links the shopping cart to the standard ClubExpress transaction and payment system.

Initially, the Resource Scheduler is in Test Mode. You can do everything except create transactions, so resources cannot incur charges. Once the fee is paid, we will switch the module into Active Mode.

The Resource Scheduler can be placed on any menu to allow members, and optionally non-members, to be able to reserve items on their own. Alternatively, you can place a read-only version of the Resource Scheduler on your menu. This allows members and non-members to be able to view available items and time slots, but they would not be able to reserve these items on their own. Instead members and non-members would need to contact an administrator to reserve an item.

This option is available in the Control Panel > Club Tab (note that the tab may be labeled differently to match your organization type). Select the Configure option to view available modules to activate and deactivate. In the list of available items, you'll see the read-only version of the Resource Scheduler. To add the item to a menu, be sure to set the status to Active. Then navigate to the Website Tab to edit your website's menu and add the module.

Activation: The monthly fee for this module is $20/month.