Every club and association has official titles defined in its constitution or bylaws, or used in committees. Some positions are members of the Board of Directors while others fill specific roles in your organization, for example, in judging at events or in producing the newsletter. Every title should be on this list; you can then select specific titles to be on committees or listed as official organization contacts. This function allows you to define these titles and to assign specific capabilities to selected titles.
Navigate to the Control Panel > Club Tab > Setup > Titles.
Click Add Title.
In addition to the title, some clubs have special email addresses assigned to a title. Specify that address in the appropriate field. This screen also prompts for five specific positions, the group’s:
- President
- Membership Director
- Treasurer or Financial VP
- Webmaster
- Data Protection Officer (DPO) – a role defined by current privacy regulations, the person within your organization responsible for protecting the personal data of members and non-members. The DPO also handles inquiries about data security, potential breaches, and requests to be removed or forgotten from the club’s records.
ClubExpress allows you to specify any “title” for a specific role.
Sailing and yacht club use the title “Commodore” for their “president”.
The system uses these official roles to put the correct name and title in various emails that it sends out.
Renewal notices include the membership director’s contact information and are “signed” by the person assigned to the president’s role.
Titles and the people assigned to them can also be placed on the Contact Us page. See Contacts and Titles: How Do They Work Together?, and Adding a New Contact