The Reservation Manager can display data at the reservation or item level. The search options are slightly different at each level. Click the Search button to view matching results.
At the reservation level, you will see the date that the reservation was made, its reference number, the member or non-member who made the reservation, its status, the number of items and the total fee paid, if any.
At the item level, you will see the date and time range for which that item is reserved, the reference number (which exists at the reservation level), the resource name, member or non-member name, item status, and the fee paid for that item, if any.
Reservations with a fee associated with them cannot be edited, even if the fee has not been paid.
Locate the reservation you want to change in the search panel. Then, click the Edit icon in the Maintain Column.
The screen will list all items included in the reservation, including the
- Item Number - the reservation number followed by an assigned sequential number based on the order the items were selected while the user made the reservation),
- Item Description - the name of the item, followed by the date and time the item has been reserved for,
- Edit icon - use this to edit the item reserved.
Selecting the Edit icon takes you to the Scheduling Calendar for that item. From this screen, you will see the reserved time slot highlighted. If the same item has been reserved for additional time slots, only the time slot you chose on the Reservation Edit screen will be available to edit; remaining time slots will be marked Reserved. To edit those time slots, return to the Reservation Edit screen and select the Edit icon in-line with the item.
Select the slot the item is reserved for to open the Reservation pop-up window. From this window, you can edit the reservation time, Usage Description and Special Instructions. Make your changes, then select Save and Checkout to apply the changes to the item and return to the Reservation Edit screen. This will not save the changes to the reservation, you'll do that on the Reservation Edit screen.
On the Reservation Edit screen, the Description for the edited item will include the original reservation time, followed by the new reservation time. The original price of the reservation will be listed, followed by the new price of the reservation. You will also see a Delete (trashcan) icon. Select the Delete icon to revert your changes to the item back to their original state. To save the changes, select the Save Changes button at the bottom of the screen.
If new items were added to the reservation, those items will be listed at the bottom, on the right-hand side of the list of reserved items.
If the changed reservation requires approval by an administrator, any new reservation items will have a status of Waiting for Approval.