Click Add Notification.
Distribution List
Click the Edit Distribution List button to specify a complex distribution list to receive the notification. An additional option allows you to reuse a previously saved distribution list. When Use Saved Distribution List is selected, click the drop-down to select a previously saved distribution list.
The Notification function is also available in the Event Calendar, where several additional options are provided, such as the ability to send a notification to everyone registered for that event. Remember to enable the option to allow event coordinators to send notifications in Configure - Options.
Click the Create a New List… radio button to create a new list. Start by clicking the drop-down to select one of the available options. Some options will then prompt for additional information.
If you select “Members by Selected Type,” you will be asked to select one of your club’s defined member types. Once you have done this, click the Add button to add this option to your distribution list. Click the Remove icon to remove an option that was added in error.
Once your list is complete, you can save it for future use, without needing to recreate it each time. You will be prompted for a distribution list name.
Click Save to save the distribution list and return to the main screen. Once you save a distribution list, the “To (Your Distribution List)” icon will change to green. The system will show the preliminary results of your distribution list.
Notification Content
Enter a title for the message to be used in searching and a category from the pre-configured list of categories. You may also elect to send the notification on a specific date and time or immediately.
Clicking on "Click here to add a link" displays a short link builder screen. You may link to any of the following:
- Home Page
- Custom Page
- Photo Album
- Upcoming Event
- Volunteering Opportunity
- News/Article
- Blog Entry
Creating the short link may take several seconds. The link will not appear in the drafted notification. It is saved separately from the notification and only inserted later when the system sends the message. Links can only be accessed in the mobile app or through the member's profile widget.
Click Save to save the message without sending, Ready For Delivery to send the notification, or Cancel to exit without saving your changes.
Sending a Notification
If you click Ready for Delivery, the message will be queued for immediate delivery or on the specified date if you have chosen delayed delivery. Once delivery is scheduled (either immediately or at a specified date and time), notifications are sent about every 15 minutes. Once your notification has been sent, you can click on the Results icon to see what was sent. The Reports icon lets you see reports that include details about the notifications, including results and failed delivery.
If you schedule a notification for future delivery, the notification status on the Notification Manager screen will reflect the scheduled delivery date and time. You can edit the notification up to the scheduled delivery time, but remember to click Ready for Delivery when you're done to schedule your updated message.