The first option on the Basic Info panel allows you to specify a multi-activity event.
When you do so, a new menu option appears: Activities/Items.
When configuring a multiple-activity event, there are several points to keep in mind:
- Each activity can have a location different from the event itself. For example, a medical conference may take place at a convention center, but individual seminars will each take place in different rooms or meeting spaces. a ski trip at a resort may include a wine tasting that takes place at a local vineyard.
- Questions can be asked of registrants at the event level or at the activity/item level for the activities and items the registrant selects. For example, all attendees at a ski trip will be required to answer questions regarding emergency contact info, but only those who register for dinners will be asked for their meal selection.
- Registrant types are selected for each activity and item, but they are first narrowed down and configured for the event as a whole. When you reach the Who Can Register screen for the event, you'll narrow down the list of registrant types and rename them (if desired) to something more discoverable to members. For example, instead of members seeing "Member Guest - Another person in your membership" which is used for secondary and tertiary members, perhaps rename it to read "Member Guest - Spouse/Partner" or "Member Guest - Co-Worker".
- If you are using the Waitlist, make sure you carefully read the Waitlist notes under Registration & Fees, and always configure the Waitlist before you open the event for registrations. This ensures the Waitlist activates properly based on registration.
The Activities/Items page lists the activities and items that make up the event. If you started with a single activity event that you then converted to multi-activity, the first activity will already be listed.
Click the New Activity button to create an activity, something that people attend. Click the New Item button to create an item, something that people purchase (such as an event sweatshirt.) An Activity has a date, time and place associated with it, whereas an Item does not.
Click the Display Sequence button to control the order in which activities and items are displayed to users. It will popup the standard ClubExpress display sequencer.
The grid of activities/items shows the following information:
- Activity/Item title, including the start date/time;
- Type: Activity or Item;
- Visibility;
- Whether it’s selected and/or required by default;
- How many people are registered for this activity/item;
The following options are available for Activities/Items:
- - Edit the Basic Information for this activity or item
- - Location Icon Specify the location of an activity. This option does not appear for items.
- - Configure registration and fee details for an activity or item.
- - Who can register for this activity or purchase this item, and what will they pay.
- - Configure any activity- or item-specific questions.
- - View who has registered for this activity or item.
- - Delete this activity or item. You will be prompted to confirm this action. If there are paid registrations for this activity or item, this option will not be available; instead, edit the activity and set its Visible flag to No.
- - Copy this activity or item. Copying an activity or item will not copy who can register and what fees they pay. Be sure to add this information. Copying an activity will copy the same date and time of the original, so be sure to change it.
- - Select Reports to display the standard ClubExpress reports dialog, with a list of reports available for this activity or item.